In companies, vending machines perform several tasks - they optimize inventory management, automate work and save time, and generate financial savings. In order to perform them well, they must be functional. What are the most important functions of dispensing machines, how do they specifically help businesses? We explain!

What are vending machines used for in a company?

At ASD Systems, we have been designing modern vending machines for companies - large and medium-sized establishments, offices and public facilities. Our goal is one - to optimize inventory management in clients' companies through fully automated and modern technological solutions.

We have already introduced several models of vending machines that dispense products of many different sizes - from health and safety items, to supplies and consumables, to office accessories and hygiene products. In this way, one or more employee vending machines replace the traditional warehouse, eliminating problems such as product unavailability, confusion, the need for inventory, unauthorized product withdrawals, billing difficulties, etc.

Each of our vending machines has its own distinctive design and functions - knowing your needs and goals, we will advise you on choosing the right machine. However, they all have some key functionalities in common!

What are the most important functions of ASD Systems vending machines?

Various identification solutions

In order to use a vending machine and retrieve the necessary products, a company employee must "identify" himself. Vending machine ASD Systems is equipped with a reader that supports most types of proximity cards and can be integrated with other identification solutions (such as barcodes).

The company's employees receive their own card and thus the employer has full control over product releases and access to complete records.

Issuing and receiving products

The main function of a vending machine is unattended dispensing of products. In ASD Systems vending machines, these stored products can be really many (already more than a thousand pieces in one), and thanks to the cell configuration function, the machine adapts to current needs, that is, to articles of different sizes. The machine loads quickly and easily - in three ways, including a drum scanning system that makes it easy to locate the correct product cell.

There's more - our ASD Systems vending machines also accept products. So an employee can return an item taken by mistake and cancel the take, so the transaction is not recorded in the system.

Personalization of distribution - user profiles and download limits

ASD Systems vending machines are equipped with proprietary software, for which we have also developed an IDS application. The vending machine connects to the server (via Ethernet, Wi-Fi or GSM module) and the administrator can "program" the distribution. He can create profiles of the company's employees and divide them into groups by, for example, sectors, departments, place of origin of the cost or type of position.

Depending on the position occupied, the type and specificity of work performed or individual needs, the system administrator gives individual employees access to specific products (or groups of products), and can also set a limit on their downloads at a given time (e.g. in a month).

Complete, automatic records of distribution and easy billing

The system administrator needs only any device with the Internet to access all information about the type and quantity of products distributed and the profiles of the company's employees. He checks inventory in real time, and if he sets alerts for a minimum number of products, he will also be notified when the vending machine needs to be loaded.

The ASD Systems vending machine administration panel is such a huge database, which is filtered by various criteria, such as departments within the company or employees. In the application, the administrator exports data to a spreadsheet and files supported by accounting systems, also creates useful statements and reports, and in turn automatically sends them to stakeholders (e.g., finance, controlling, purchasing or accounting departments).

Automatic distribution records relieve the need for manual recording of downloads and periodic inventory. An employee, when picking up a product, can also immediately indicate where the cost occurred. The automation is not wrong - billing is fast and correct.

Possibility to expand the vending machine and connect it to the ERP system

In addition, vending machines with a screen and touch panel can also be expanded with additional auxiliary units, and the application can be integrated with the ERP system. In this regard, we fully adapt to the customer's needs.

How do vending machines optimize inventory management?

  • 24/7 access.24/7 access to products by employees means that there is no longer a need for a procurement person on the afternoon and night shifts. Distribution is unmanned, fast, simple and convenient.
  • Warehouse under control. All products that generate cost in the company are carefully monitored, and inventory can be reduced. The administrator also has access to product information, presented in real time.
  • Savings of 50%. By limiting employees' access to only those products they need, and introducing download limits, product consumption is reduced, resulting in savings of up to 50%.
  • Simplifying organization. Warehouse management with ASD machines means less people, less work and less nerves. Stocks always match, and you can reduce the amount of available products and take care of their quality.
  • Simple billing. Constant access to all distribution information and useful reports and the ability to send statements, as well as the creation of groups of employees facilitate settlements between departments - they are fast and convenient.

Feel free to contact us - ASD Systems employees will talk in detail about the functionality of our v ending machines and how your enterprise will change after using this solution!

FAQ:

What are vending machines in companies used for?

Vending machines in companies take over the functions of a warehouse and are used to distribute employee products, such as health and safety items, tools, supplies and consumables, office accessories or protective and hygiene products.

What are the most important functions of vending machines for companies?

In terms of optimizing inventory management, the most important functions of vending machines are automatic recording of downloads, limiting downloads, creating employee groups and profiles, generating reports and constant access to information.

Is it worth ordering a vending machine for the company?

Of course - the whole distribution process becomes easier and faster. We also reduce warehouse space, have a conscious purchasing policy and reduce product consumption, which leads to up to 50% savings on supplies!

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