Issuing products for employees from vending machines

At ASD Systems, we design vending machines (as well as extensive vending systems) for medium and large production and service companies . Currently, we sell several models of machines that are adapted in terms of sizes and functions to various types of products and differ in the version ( basic , pro ) of the software, i.e. functions.

In addition, the cells for products can be configured in several ways, so a given machine can be fully adapted to current needs. As standard, our machines can issue:

• OHS articles (working clothes, helmets, glasses, safety devices, etc.),
• personal protective equipment (masks, gloves, antibacterial preparations),
• equipment and tools,
• auxiliary and consumables,
• office and computer supplies.

The " heart" of vending in the company, i.e. vending machine software with an application

Each ASD Systems vending machine is equipped with IDS software (this is our proprietary system) and a management application . 

All vending machines in the enterprise can be successfully taken care of by even one person (from the level of one system). You only need any device with Internet access to manage them.

IDS vending machine software functions

The software of our vending machines offers many different functions, taking vending in the company to the highest level. Let us focus on the most important from the point of view of conducting a conscious warehouse and supply policy.

• Identifying solutions. The vending machine is equipped with a reader of e.g. proximity cards or bar codes. The employee receives a card that allows him to use the vending machine system.
• Restricting Access to Products. The manager of the vending machine system may restrict the employees' access only to those articles that are necessary for them due to their work or position.
• Limits for the number of product downloads. Each employee may only have access to a certain number of products in a certain period (e.g. monthly). Therefore, it takes not only the necessary products, but also only the required amount.
• Creation of employee profiles. The "manager" of the system can divide all employees into groups and categories - e.g. due to their affiliation to a given department, sector or even a specific project. In this way, when taking the product, the employee can indicate the place where the cost is generated.
• Full distribution records. Product and employee data is provided in real time and available in the IDS application. Alerts can be set for some values ​​(e.g. minimum number of products).

Efficient management of the vending machine with the application

Now let's see how these key features of IDS software and applications can translate into system management and procurement organization.

• Thanks to constant access to inventory, the managing person knows when to execute the next order and how big it should be. You can only order products that are running out or those that are downloaded frequently. This significantly reduces the required warehouse space and enables the implementation of an informed procurement policy!
• With alerts for minimum values, the procurement manager knows when to replenish the vending machine's inventory, so there is never a shortage of products and are available 24/7, every shift.
• The IDS application gives you access to all data about products and employees, allows you to filter records and generate reports, and even automatically send them to other departments. This makes billing in the company easier!

A vending machine with a management application is 50% savings!

What is the calculated 50% savings generated by vending machines?

• 50% reduction in product consumption - thanks to limiting access to products and setting download limits. Employees use the entrusted products responsibly and in accordance with their intended use.
• Reduction of the entire warehouse space - the necessary products fit in the vending machines, the capacity of which can be configured. Thanks to the possibility of a full record of downloads, smaller orders can be realized.
• One person instead of several - one employee can be responsible for all vending in the company, who will manage all vending machines. Most of the work related to the supply is done by a machine that does not take time off or get sick.
• Time and labor saving - machines keep full records of downloads, for which a human is not needed. It also reduces the confusion of manually counting and registering products. The system provides all information in real time.  
• No downtime at work - access to the products you need regardless of the shift and without the necessary presence of a person responsible for procurement. Activities related to the handling of product releases are kept to a minimum. Downloading the product literally takes seconds.
• " Order" in settlements - thanks to detailed data about products and employees, even in different departments or projects, employees can use the same machines and articles. Transferring information to the right departments takes seconds and can be automated!

FAQ:

How do vending machines work with a management application?

Vending machines with the application allow you to download the product using, for example, a proximity card. Thanks to the identification solutions, it is possible to create groups of employees - incl. giving them access to products and a download limit. All data on stock levels and pickings are available in the application, which can be filtered and turned into useful reports.

How does the vending machine management system and application save money?

By limiting access to only the necessary products and limiting their downloads, the product flow for employees can be reduced by 50%. The machines also reduce the warehouse space and save the working time of several people.

What can vending machines with a management application be used for?

Vending machines with the application can be used to distribute products for employees - incl. protective measures, health and safety, equipment and tools or office supplies.