How to control material consumption in the company?

Materials - both basic and auxiliary - are subject to the obligation of registration in the company, and their inventory levels should be regularly monitored and verified. In practice, this is a difficult task, and the real challenge is to effectively monitor the flow of such products that employees use on a daily basis , which are necessary to ensure continuity of production or correct and safe work. Of course, there are different ways to control warehouse management, e.g .:

• employment of employees responsible for the warehouse, procurement, product issuing and full warehouse records,
• implementation of technological solutions - IT systems that will support the work of "suppliers",
• regular and effective inventories to correct stock levels,
• material liability of the employee (e.g. warehouse manager) for any inaccuracies and product shortages.

At ASD Systems, we have developed a different solution - fully automatic and infallible, working around the clock, without holidays and sick leave. These are innovative vending machines with software that optimize warehouse management in companies, generating significant savings!

Vending machines and the company's condition - warehouse and financial!

ASD Systems vending machines are available in various size, capacity and functional variants. What they have in common is the constant and error-free care of the company's stock . Such devices can be safely called "automatic warehouses" or "tool rooms". Thanks to numerous functions and dedicated software, they bring the company's warehouse management to the highest level!

Products for employees in a vending machine

Various products can be placed in ASD Systems dispensing machines - from tools and safety equipment, through consumables, to office supplies . Therefore, they can effectively support the work of various companies - both large production plants and corporate offices.

The model of the dispensing machine should be adapted to the specifics of the company's activity and to the types and dimensions of the delivered products . Not only that, product cells in vending machines can be configured depending on current needs.

Examples of products issued in ASD Systems vending machines:

• personal protective equipment (masks, gloves, glasses, coveralls),
• OHS products (work clothes, footwear, helmets),
• tools and accessories useful at work,
• office equipment (stationery, computer supplies),
• consumables.

Vending machines and control in the company - how does it work?

The combination of an ASD Systems vending machine with IDS software creates an automated warehouse that requires a minimum of service, and provides full records of the product flow . It saves you time, work and money that can be spent in a different, better way.

Restricting Access to Products

A person responsible for warehouse management and product dispensing, having an ASD Systems machine, can divide all employees into specific groups. Then, each employee group can assign products (equipment, tools, office supplies) that are needed due to the specificity of the work performed . In this way, each employee has access only to the necessary articles, it is not possible to download a product that is not intended for him.

This reduces the possibility of erroneous product downloads to zero, which later will be useless in an unknown place or will be used incorrectly. In this way, you can also completely get rid of the problem of appropriating company materials for your own use.

Setting the limit of downloads for employees

In addition to limiting access to products, the manager of the vending machine system can also set a time limit for downloads of given products . Thanks to the possibility of "labeling" products, it is possible to determine the "use by" date of a given article and thus reduce the amount of materials used each month.

In this way, employees only use the necessary products and for a specified period of time . This means that they must be more responsible for the equipment and materials entrusted to them, follow the rules of proper use, and take care of their good technical condition. 

Maximum use of materials and equipment

Some models of ASD Systems vending machines are equipped with the function of an intelligent tool shop - equipment rental . This means that both new and used products can be in stock. Employees do not so much pick up the items "for their own", as use them for specific work and return them to the warehouse. As long as used but not yet used tools are available in the warehouse, employees will not be able to retrieve new equipment .

Of course, also in this case, also thanks to "labeling", it is possible to monitor the state of consumption of individual products on an ongoing basis. Those that are no longer fit for work will be automatically issued to the person managing the machines.

Proven products of the highest quality

Each employee can send a note to the product they use (from the machine level), in which they will share their opinion about the quality or usefulness of the equipment . In this way, employees have an impact on the quality of the products they use, and those responsible for orders can provide proven solutions that will increase work efficiency.

Effective procurement policy in the company

The person responsible for handling vending machines has constant access to inventory - relevant information is displayed in the IDS application panel. Most importantly - this is real information, automatic machines never get confused in the records and calculations. In addition, you can also set appropriate alarms for the minimum quantities of products , so that you will never be late with a delivery, which could cause downtime.

Access to reliable information about stock levels improves the procurement policy. You can only order products that are running low, and you do not need to stockpile huge stocks . This is an important step to reduce the overall warehouse space in the company!

Rapid information flow between departments

When downloading a product from a vending machine, an employee can immediately indicate information about a specific cost center - depending on the place of work, the department he is a member of or the project in which he participates. IDS software allows you to instantly create statements and balances. All information necessary for settlements can quickly reach individual department managers or people dealing with controlling and accounting. 

FAQ:

How to ensure effective material control in the company?

Vending machines for auxiliary materials, consumables, health and safety equipment, tools or office supplies are one of the best solutions for optimizing the warehouse management in the company. They allow for complete and error-free records of the flow of products between employees.

What is the impact of vending machines on savings in the company?

They can generate savings of 50% (when buying tools, health and safety articles, office supplies or auxiliary materials) by limiting access and limiting product downloads by employees.

What are the key functions of vending machines for warehouse management?

Including limiting access to products, download limits, assigning employees to specific cost centers, instant and error-free company settlements.